GSTR 2B Report: Detailed overview and guide

Start by clicking on the GST software to open it.

Next, click on the See all option next to the report section to view all available reports.

Scroll down to the section labeled either inward supplies or inwards reports, where you'll find the GSTR2B report.

To download the GSTR2B report, first click on GSTR2B Report.

Then, select your business by searching either the GSTN number or the GSTN name.

Click on the GSTN number and select the time period for which you need to access the report. You can choose either a financial year or a specific return period.

Indicate the specific date for the report you want to download. In this example, we're selecting May 24th.

Set the starting month as May 24th.

Also set the ending month as May 24th.

Click on Apply.

Now click on Generate report.

Your GSTR2B report will automatically generate if your OTP is activated. The system fetches the 2B data from the government portal, and the final report is generated instantly.

Navigate to the report section where you can view invoices and credit notes. Each document is available at an individual level.

Under the document details, check the Document type to determine if it's an invoice or a credit note.

Look for the Section name to identify the type of transaction, such as B2B or B2B amendment.

Check the Supply type, which is indicated as 'R' for regular suppliers.

Scroll to the left to view other details like document date, document number, taxable value, tax rate, tax value, IGST amount, CGST amount, SGST, total document value, state, place of supply, and whether reverse charge is applicable.

Review the status of your GSTR1 or IFF filings, including the filing month and date, directly from the dashboard. This section also shows the ITC availability.

Examine the overall summary for all invoices or credit notes listed. This summary includes total number of suppliers, documents, line items, and the aggregate amounts for taxable, tax, IGST, CGST, and SGST. This provides a comprehensive view based on all individual documents.

Access details for Input Service Distributor (ISD) if needed. All relevant information for ISD is available for review.

Track details related to imports, such as import of goods or imports from special economic zones. This section is designed to provide specific information concerning your imports.

Use the Show or Hide Columns option to customize the view of your invoices. This feature allows you to hide or show columns based on your specific needs.

Adjust the visibility of columns to tailor the display of your documents. By selecting or deselecting columns, you can focus on the details that are most relevant to your requirements.

Click on Filters to access a variety of filter options for your report. These options include filters such as return period, suppliers, GSTN suppliers, name, document number, document date, document type, section type, reverse charge, and ITC availability. Select any of these filters to tailor the report according to your needs.

View the filtered options which include a comprehensive list of filters like return period, suppliers, and more, allowing you to generate customized reports.

After applying the desired filters, examine the document level information provided in the report.

Check the ITC (Input Tax Credit) available details under the ITC summary section. This section is crucial as per the GSTR2B guidelines, which state that ITC claims should be made in GSTR3B in table number 4. Here, you'll find detailed information on ITC availability.

Look at the specific headings in GSTR3B, primarily table number 4, where ITC related to supplies from registered persons, inward supplies from ISD, and inward supplies liable to reverse charge, among others, are detailed. The report also shows total tax values including IGST, GST, and SGST.

Review the ITC reversal details, which highlight the credit that needs to be claimed under section 4B, part 2, categorized as "Others."

Observe the ITC not available details, which indicate where credits cannot be claimed. This section also includes additional ITC reversal details, providing a full overview of the ITC status as per your entire GSTR2B report.

Click on Expand All Rows to view the ITC summary in a detailed and bifurcated manner. This allows you to analyze how the total ITC has been calculated.

Review the section level summary to gain insights into your GSTR2B report for a specific return period or financial year. This section provides a summary based on all documents related to your GSTR2B.

If you prefer not to view each document individually and instead want to see a consolidated summary of total taxable amount, total document value, or total tax amount for various documents like B2B amendments, credit notes, etc., the section level summary is useful. Here, you'll find details for each document type, showing total values, taxable amounts, total taxes, and their overall contribution to the report.

Finally, check the data availability status to see clear information about when the GSTR2B was downloaded and when it was last accessed. This provides a timestamp of the data's currency and availability.

To access detailed information such as GST number, GSTN connection status, OTP activation, and the last download status, refer to the user interface where all these details are displayed.

Click on document report to download the report that contains invoice and credit note details at the document level.

Once the report is downloaded, open the Excel sheet to review all the information you observed on the user interface. This Excel sheet will include document-wise information such as invoices and credit notes.

If your documents contain multiple line items under a single invoice or credit note, you can also access the line item level report from the same Excel sheet.

For details on imports of goods or imports from Special Economic Zones, along with ISD or ISD amendments, refer to the same report.

Download and save this document report for your future reference.

Return to the software to explore additional reports, such as the inside report, which provides a comprehensive summary based on the entire document report.

Open the report to view an overall summary and the ITC summary table. This provides a comprehensive view of the data directly from the user interface.

Review the downloaded report, which includes the GSTR2B data, essentially capturing your suppliers' information.

Utilize the insights from the report to observe all related documents. This will help you understand the overall data summary.

Download the necessary information into Excel for future reference. This ensures you have all relevant data readily available for any required analysis or record-keeping.