GSTR-6 Filing
ClearGST End-to-End GSTR-6 Filing Guide
The advanced ClearGST solution provides an end-to-end filing of GSTR-6 at a PAN level, across multiple GSTINs. It also provides its users a smart error correction UI at every stage - upon importing of data, uploading prepared data onto the GSTN, and filing with the GSTN, for a hassle-free, quick, and accurate GSTR-6 filing experience.
With the advanced, enterprise-grade ClearGST solution, you can ensure a notice-free 2023! Here’re some exclusive features for GSTR-6 you must not miss exploring on the platform-
PAN-level filing reduces time spent on filing by over 70%
Enjoy a single file import of all docs (Purchase and ISD documents) for preparing ISD Return
Proactively address errors with our smart error correction on UI such as the ingestion duplicate warning layer, mismatch in tax rate vs tax amount, and invalid customer GSTINs
Generate ISD documents for your regular GSTINs using Turnover information
Auto-calculate the Cross ITC details for the reconciliation table and save them to GSTN
If you are an existing ClearGST user, skip to the ‘Import Data for GSTR-6’ section. If you happen to be a new user, follow the steps given under the ‘One-time Account Registration’ and ‘Create a Workspace’ sections before proceeding to the ‘Import Data for GSTR-6’ section.
One-time Account Registration
If you are a first-time user, register with ‘Clear’ using our web portal or app, by creating a new account using the authorized person’s email address. Follow the below steps-
Step 1: Visit https://app.clear.in/ and click on "Create an account”.
Step 2: Verify the email ID via the link sent on the registered email ID.
Create a Workspace
Once you’ve created an account, log in to the account to add company and GSTIN details-
Add legal name, annual turnover, ERP in use, and products offered by Clear that you’re interested to use.
By entering these minimal details, you’ve created a workspace.
After that, you can add GSTINs and respective business names.
Step 1: Log in to https://app.clear.in/
Step 2: On the launchpad, select the tile named ‘GST’ to open the GST software.
Step 3: Click on ‘Add GSTINs →’
Step 4: Add GSTINs, and business names and click on ‘Continue →’.
Step 1: Import data for GSTR-6
Step 1.1: On the homepage, go to the menu and click on the ‘Filling’ option.
Step 1.2: From the list of returns appearing, select the tile named ‘GSTR-6’.
Step 1.3: Select the business and the return period you want to file GSTR-6.
Note: In case you’re a first-time user, then enter the username and password obtained for accessing your account on the GST Network (GSTN) as given in the below screenshot. Connecting with the GSTN to auto-pull the relevant data to run validations is essential.
Step 1.4: Select and confirm the data source for import, as given in the below screenshot.
Doing this will auto-fill the data for every table of GSTR-6, as follows.
Tables 3, 6A, 6B, and 6C - Data gets fetched data from the purchase register.
Tables 5 and 8 - Data gets fetched using one of the following modes, based on your choice-
Import ISD documents: By selecting this option, you can upload the ISD documents via Excel to auto-fill the data.
Generate ISD Document using turnover: By selecting this option, you’re not required to maintain any Excel sheet to upload. Instead, enter the annual turnover, and the solution shall auto-generate the ISD documents.
Step 1.5: Click on the ‘Prepare GSTR-6’ in the top-right corner of the screen.
Step 1.6: Click on the ‘Import File’, as highlighted in the below screenshot. It will import data to auto-fill tables based on the selection in the earlier step, using the options- Government or ClearTax Template.
Step 1.7: Drag and drop the file to import or select the file from the computer.
You can also download blank templates from the same page if you don’t have the pre-filled file, as shown below.
Step 2: Collate ITC available for distribution
Step 2.1: View the Table-wise break-up of GSTR-6 by clicking on ‘View Sections’ after ingesting the data.
Step 2:2: Click on action items to see the values in the components- IGST, CGST, SGST, and Cess, as shown in the below screenshots.
Step 2.3: Click on the ‘Generate ISD Document’ option to generate the ISD documents for a proper distribution of ITC based on the turnover of the respective entities/GSTIN.
Step 2.4: Add the turnover of all entities/GSTINs under the same PAN. You must add the turnover of all the GSTINs for the proper distribution of ITC.
Note:
If the GSTIN/entities are not added yet but belong to the same PAN, kindly add each as a business under the ‘Business setting’ option.
If any entities/GSTIN have not completed one financial year, kindly add the quarterly turnover instead of the total turnover up to date.
Step 2.5: Click on ‘Add unregistered branch’ to add any branches/businesses not registered under GST, if any.
Step 2.6: Select the respective states for distribution.
Step 2.7: Click on the ‘Save and proceed’ button after updating the turnover.
Step 2.8: Clear GST solution will auto-generate the document series based on the name, and GSTIN provided, which is editable, i.e., if you want to update the document (doc) series, you can edit the field.
Step 2.9: Click the “Confirm and proceed” button after confirming or updating the doc series and number.
Step 2.10: Suppose incorrect or partial data is ingested. Then you can erase the data from the Tables. Select the respective GSTIN/business and click on the ‘Delete from Clear’ button as given in the below screenshot. Thereafter, you need to give consent for data deletion on a dialogue box by clicking on the ‘Delete’ button.
Note: Please select the business cautiously, as this action cannot be reversed.
Step 3: Preview the pre-filled GSTR-6
Step 3.1: Click the ‘Proceed to Upload’ button to move to the next step.
Step 3.2: Click on the ‘View Sections’ button to view the Table-wise break-up of GSTR-6.
Step 3.3: Click on the ‘View’ option under the ‘Action’ column to view the documents included and prepare the respective tables.
Step 3.4: Click the ‘Download (Doc level report)’ button to download all the documents for the particular Table.
Step 3.5: Click on the ‘Actions’ tab to get a drop-down to allow users to take certain actions, such as-
Downloading line item-level data.
Deleting the document if needed.
Marking documents as uploaded if the same is already available in the government GST portal. By doing this, the solution will not include such marked documents while uploading the return to the government portal avoiding duplicates.
Marking documents as not uploaded for re-upload.
Marking documents as eligible or ineligible for ITC claims.
Step 3.6: After checking the data, click ‘Proceed to upload’ as shown below to confirm and proceed.
Step 3.7: On the next screen, click the ‘Preview GSTR-6’ link to review the prepared GSTR-6 form. You will be able to see the complete GSTR-6 prepared form here.
The preview of GSTR-6 gets displayed as follows-
Step 3.8: Click on ‘View’ if you wish to check section-wise/table-wise details.
Step 3.9: You can download the daft GSTR-6 data from the action items in PDF form, as given in the below screenshots.
You can check the tax details in sectional levels such as CGST, SGST & IGST.
Step 4: Upload data to GSTN
Step 4.1: Click the ‘Refresh ledger balance’ option to get the updated ledger balance from the GSTN to allow an accurate ITC utilization and distribution.
Note: Use the reset data option cautiously, as this action is non-reversible as the deleted data cannot be retrieved.
Step 4.2: Click on Upload to GSTN to start the data uploading process to govt portal.
Step 4.3: Click on the ‘View’ button under ‘History & Errors’ to check the upload status and error, if any.
If there are errors while processing the upload, you can click on ‘Error file’ to download the error file to make suitable corrections and save the changes in the same file.
Step 5: ITC Utilisation & Distribution
Step 5.1: Click on ‘Proceed to Calculate ITC’ for proper ITC utilization.
Step 5.2: Click on ‘Calculate ITC and Save’, which will auto-calculate and distribute the ITC to the eligible GSTIN/entities.
Below is a view of the step on the GST portal-
An overview of ITC distribution can be viewed on the same page as given below.
Step 5.3: Click on action items to see the values in the components such as the IGST, CGST, SGST & Cess.
Step 5.4: Click on the ‘Create/View Challans’ to view the added challans or create challans if any amount is payable.
Step 6: Offset and File GSTR-6
Step 6.1: Click on ‘Add/select Signatory’ to start the offsetting for filing GSTR-6.
Step 6.2: Click on ‘Select signatory’ to select the authorized signatory added.
Step 6.3: Click on the drop-down to select the method of filling as EVC or DSC, whichever suits your business.
Step 6.4: Click on ‘Acknowledge’ to confirm actions taken in the previous two steps.
Step 6.5: Click on ‘Proceed to offset and file’ to offset the ITC.
Step 6.6: Click on ‘Offset late fee’ if there are any such cases.
Step 6.7: Click on ‘Connect’ to connect with the GST portal.
Verify the OTP received from the government GST portal.
Step 6.8: Click on ‘Proceed’ to complete the Offsetting process.
A prompt appears asking if you want to continue with the step. Click on ‘Continue to offset late fee’.
Step 6.9: Click on ‘Get EVC’ to get the OTP from the government GST portal on the registered mobile and Email ID.
Enter the OTP received from the portal.
Step 6.10: Click on the ‘File’ option to complete the GSTR-6 filing.
How to File a Nil GSTR-6 Return
Step 1: For filing a nil GSTR-6, select the ‘Select GSTIN for Nil Returns’ option.
Step 2: Select the business for which you want to file a nil return.
Note: If you have already ingested any data, then the nil return option will not be available for those GSTINs.
Step 3: Click on ‘Proceed’ after selecting the GSTINs.
Step 4: Click ‘Proceed’ to upload and go to the next step.
Step 5: Click ‘Upload to GSTN’ after confirming the details shown on your screen.
Step 6: Click ‘Calculate ITC and Save’ and proceed to the next step.
Step 7: Click ‘Select signatory’ to select the authorised signatory added.
Step 8: Select the filling method as EVC or DSC.
Step 10: Click on Acknowledge to confirm the same.
Step 11: Click on ‘Proceed to offset and file’ to offset the ITC.
Enter the OTP received from the portal.
Step 12: Click on the ‘File’ option to complete the GSTR-6 filing.
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