# Overview of Table 4 Generation and Challan Creation Process

This article is your comprehensive guide to reconciling your purchase register with GSTN data and generating **Table 4** for GSTR-3B and Challan Creation Process. By following these steps, you'll ensure accurate Input Tax Credit (ITC) claims and maintain compliance with GST regulations. Each step is detailed to help you navigate the reconciliation process effectively.

{% embed url="<https://youtu.be/ojBXlkZbcV0?si=BJhX0l0opEGi6XdT>" %}

{% stepper %}
{% step %}
Navigate to the GST in the Clear portal.

![Image](/files/qUxjMvDb4OTi6KpTdLId)
{% endstep %}

{% step %}
Navigate to the **Reconciliation** tab.

![Image](/files/98xS6bsXOE0rz5izVD92)
{% endstep %}

{% step %}
Conduct a detailed comparison of **2B versus PR**. This comparison helps in identifying matched, mismatched, or missing invoices. It's a critical step to ensure that your Input Tax Credit (ITC) claims are accurate and compliant.

![Image](/files/PuY2iSfAF43BVA8z8RF3)
{% endstep %}

{% step %}
Connect with the GSTN to download the necessary details for GSTR-3B preparation. This step ensures that all required data is fetched directly from the GSTN portal, providing accurate and up-to-date information for your filing process.

![Image](/files/9vo6O8y36540r4zSkC49)
{% endstep %}

{% step %}
Once the GSTN is connected, download the data from the GST portal. This step ensures you are working with the most recent GSTR report.

![Image](/files/laAzaMAkJKRjbHXwD5Mh)
{% endstep %}

{% step %}
Run the reconciliation. Once you initiate reconciliation, the system will process and open a tab displaying the results, which compare 2B versus PR.

![Image](/files/uaqsC1Z1cAD8FbRVGFUo)
{% endstep %}

{% step %}
Review the reconciliation results. The results will detail the matched and missing documents.

![Image](/files/uHovKcfEggh5I2Il9r1m)
{% endstep %}

{% step %}
After completing all actions for each document—whether it's claiming ITC, marking it as pending, or marking it as ineligible—proceed to generate **Table 4** for the GSTR-3B summary. This table consolidates the data required for accurate filing.

![Image](/files/bjkchLmlzV45tRQjqxK7)
{% endstep %}

{% step %}
Proceed to generate 3B Table 4.

**Note:** If the reconciliation was performed at the PAN level, ensure you regenerate **Table 4** at the PAN level to maintain accuracy and consistency across all GSTNs.

![Image](/files/g0JLxeyKaieXfsmAOsnp)
{% endstep %}

{% step %}
Click on "Regenerate Table 4". The table will auto-populate based on your reconciliation actions.

![Image](/files/bRi0JJ4EGpWOpHPNugLt)

&#x20;
{% endstep %}

{% step %}
Check the auto-populated values in Table 4 and validate them against your records.

![Image](/files/mfcnmv3Ijzz0QG2D4wFH)
{% endstep %}

{% step %}
Download the report for further validation by clicking on "Document View", then "Action", and finally "Download".

![Image](/files/CtgpPvwBkcX94bqrNJH3)

![Image](/files/LzQVqLC8feclbS2AmPMe)
{% endstep %}

{% step %}
This report provides a detailed view of every document in your purchase register that impacts your GSTR-3B. It breaks down the data at the document level rather than just by section.

![Image](/files/lsji3oU06LfE1MkaiGyJ)
{% endstep %}

{% step %}
Review the document-wise report to identify how invoices are allocated to sections like **4A1**, **4A2**, **4A3**, and others. This report also highlights temporary reversals under **section 4B2**, helping you calculate your net Input Tax Credit (ITC).

![Image](/files/jhGpX9ZuVQCJ17hVQaGi)
{% endstep %}

{% step %}
Use the subsections within the report to view a summarized version of the details. This summary provides a quick overview of the data, making it easier to analyze.

![Image](/files/e4qUAeOOyqjtyC7QhuhN)
{% endstep %}

{% step %}
Examine the summary of **Table 4**, which consolidates data at both the GSTN and PAN levels. If a PAN-level report is generated, this summary will reflect all GSTNs under that PAN.

![Image](/files/MvzLk5u5dbHmGDG23Tpv)
{% endstep %}

{% step %}
Observe how documents are categorized in the report. For example, it may include current month ITC for imported goods or carry-forwards. While this categorization aids in understanding the data, note that it is not directly reported in GSTR-3B on the GST portal.

![Image](/files/ju1ENqM4VVKocUiGJY1K)
{% endstep %}

{% step %}
Once you've validated all the values, proceed to push the data to the GSTR3B table. Click on " Go to GSTR3B".

![Image](/files/MWfj1DwExHFE8PiAorcd)
{% endstep %}

{% step %}
Navigate to "View Prepared 3B".

![Image](/files/Gp5Wv7t5DSz9qvvs5tYN)
{% endstep %}

{% step %}
The table is editable. If you notice any discrepancies or need to make adjustments, edit specific sections or rows as required. This flexibility allows for corrections before finalizing the report.

![Image](/files/32fMjs0tqe7EEGmhipEF)
{% endstep %}

{% step %}
To change a value, double-click on it, enter the new value, and click "Save".

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXdaUCpbhigCfwwIDQLYBTEVjfPzS2cOVjFy9I7VHYRkuyOESqLTAXWc3SCtb0bYQksiwF4h8BOKFTo6CARWvqSZOI7EKAmoowXphhBgixOp_L5wacSOyYK9n10uYGt-LDnB6gs8?key=p4ItMuh8lzlBKQgSeJtKZg" alt=""><figcaption></figcaption></figure>

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXd17eFUTSszjvWTAVGU4yg5aay53xEinvPxt25MFRnp8hjs52OV1SE9tTTKraXx_3DF-ytNK0yvINUmznl800_ZMiTinbUaB0eK_ZbYUtnKTfQBHkCRzYG2NDSY68iU2xbvNgKB5A?key=p4ItMuh8lzlBKQgSeJtKZg" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}
Once you've finalized all values, proceed with the filing. Close the tab and click on "Proceed to Next Step".

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXeR6_nl-qRJ8sOyOP2Wj9Ii9PC_XadIvcx1vkkelCQtOLE_GQ3k3rSj-4YEOn1hxF2k7vG2JtBArco5ahtQrkcJlfPKH3COb3qzNOaYYpJrs4KFqqnSALknhAfi3CdPnL-LNiLV?key=p4ItMuh8lzlBKQgSeJtKZg" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}
Review the tax calculation in the next step.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXczngNFK2aVXOFn3a-h8EfTwzbYfoJa7DlCIkliAfO1cXBOVhbvt1WM4iYBtWch057sVBcY-yf3bZSGflrTT5MQHCFAhON1nzPCv6Cz4O8AUZLbcs1W39-6COC69VuQ20N8BqVpBg?key=p4ItMuh8lzlBKQgSeJtKZg" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}
Choose one of the three calculation options: Clear GST Calculation, Government Calculation, or Manual Calculation.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXeiMw9_L79gc6cSj-q1C9TbOY6kNUQ9H5nIYDlbd653hGYDF3vAWDiDnfDDEZFGbnlOjch-LVXJaOoxb6rdWrnE62jc-_tz2OkVns74mbo9Vblxbs_sSYFctbWHo1lcbKplEXG5AQ?key=p4ItMuh8lzlBKQgSeJtKZg" alt=""><figcaption></figcaption></figure>

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXf0xYxoYL2sUbMdl0fCPUh-G3QUnUmdTCVN_YuT430500ZfabRrMw8_dIxZpq_tn3WSK17GWWwgvjNMEfkSd44Mc0mt1NJqRmEPdowuK9sEFV7wzZUmo2tbyQaJQchQfEoyfQIX2g?key=p4ItMuh8lzlBKQgSeJtKZg" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}
Select your preferred calculation and close the window. Then click on "Proceed to Next Step".

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXdIcpMDfuVIM0_CRZ1nOYEhvEPXa837TNvgYGm4SK0VazmuC-MYSeBHZLEIIWEM4y45xHWA3qdmPTYgnBT58MPgpzqPB8yJoK7-vSKOQFOHUoL0lTJavQwSU_c_jIPZp-UkS3vW4g?key=p4ItMuh8lzlBKQgSeJtKZg" alt=""><figcaption></figcaption></figure>

NOTE :-Now I'll walk you through the process of creating and managing challans for GST filing. By following these steps, you'll ensure accurate data entry, proper payment allocation, and compliance with GST regulations.

Step 1: Click on Create Challan. This is the starting point for generating a new challan.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfg5U1SUxs5yVgVkpY-LRecvdjvvcRGhKRQ28Cq5az8CFQKbZZMdfGe6zrnxcoQpN9ls0oT22t8k9LH4qP9Q389-BcvsTOqMHI-eXqw5kCHpr-V-iBFhhGBkS8QjwSKHcN0UdIc?key=p4ItMuh8lzlBKQgSeJtKZg" alt=""><figcaption></figcaption></figure>

Step 2: Use the Autofill feature to populate the challan with necessary data. This saves time and reduces errors by automatically filling in details like GSTIN, tax period, and other relevant information.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXedhOvN5y2FQ8VYKPu2kOHRGn9JmsyM_7SCKwp-TkPl5AqaqvjttV2cItEWqAuz1zd4CMJJvpXqsnnqTtbBFBRNXWgXfvpguTf6caBHku37gcA6uXFs8sw9FJCGSx7Q5Uc8rlLVYg?key=p4ItMuh8lzlBKQgSeJtKZg" alt=""><figcaption></figcaption></figure>

Step 3: To view the created Challan, click on "View and Create Challan".

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXeunhwUi4HKen9YCAaZHRbHVBVDs0acJV1OTtq9KUWTSSMbHE__-C-CicL9W8KegiZRdJ81ykWyf4iojZ51h_0calTuB0rgFYU4i5hYB34a0t4UDUd1X_NaKYMJ95M3ZHoCTmuLRA?key=p4ItMuh8lzlBKQgSeJtKZg" alt=""><figcaption></figcaption></figure>

Step 4: Set the Payment Mode. Choose the appropriate payment method, such as E-Payment, NEFT or any other available option.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfyKn2jnq8QBnKNVWULj80sY0UkCqyxqeppcBWhker_1By9qBdCJzQY8FShHdIy4H7r4Mv5JJ7WrowV7U0S_nPsdhAh9lSQ_n_wZG5DhEpSnv0HuC_DpGyJci37R5vMnQkgTsLo?key=p4ItMuh8lzlBKQgSeJtKZg" alt=""><figcaption></figcaption></figure>

Step 5: Specify the maximum amount for each challan. For instance, set a limit to ensure no single challan exceeds one lakh rupees. This helps manage payments effectively.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXeXSwiLisPtzxe_2Tih4bzprqvqHMlJYzlnqqH_s-Vo2npzMoc_JDA9JZrjacZxY-O7CLXYoKel2vQiLMvyX3SlGj9b5AMxOhsUIdeT-45vQMECnBrnObUTjzFRPgxOz4YFMbn9?key=p4ItMuh8lzlBKQgSeJtKZg" alt=""><figcaption></figcaption></figure>

Step 6: After selecting the payment mode, click on "Save".

Step 7: Download the details of all challans in an Excel format. This provides a consolidated view of all the challans created, making it easier to review and share.

Step 8: Share the Excel file with your team. They can verify the CPIN details and proceed with making payments from the bank.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXeV0vd167npsAEiRqynRO5T-wXJV88urPtrPayD8NTLiT3g3wGQj0AxK47n-scf4UrVhnccoFKn0bQ6FBSSUcr5I7Jp_d5AvUKtnEgDq6_7cN_vNFzDf_DM9Eawjat7eYASEyhV-w?key=p4ItMuh8lzlBKQgSeJtKZg" alt=""><figcaption></figcaption></figure>

Step 9: Generate the created Challan by selecting the Challan and then "Generate Challan".

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXeLBgGXUE_26vb_wuXLE_laeQMq4ZPwPdVHJw9W8eA97EUNVyODVAR3i7ATXb7cvJNvhCjwZR2vcNmtmEoXOhQ63ypblNdEGH5kbuAUsGWX3VJDJN51gu8KsTaU4fLU_sY0VmhNgA?key=p4ItMuh8lzlBKQgSeJtKZg" alt=""><figcaption></figcaption></figure>

Step 10: Connect with the GSTN if it's not already connected.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfnb2PhJOyHHR-iR2o-PZv8Loq8wYA98tbY2F-CyN3hHd1dbKzKheJEb4Bb18ZvAf9SWp8VI8nAb5Kz0ELgQ2e9jPihtr3PxHi9zzA06EZ27nwCWYEwNnOGrKRQcIQG-GdzHWghIw?key=p4ItMuh8lzlBKQgSeJtKZg" alt=""><figcaption></figcaption></figure>

Step 11: The generated Challan will appear in the "Generated Challan" section.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcRSu5ILzbVqEnh4gvNWd6UM0aSkh-ejuJCK6o59CUCi8l6PRGKkU3ZNVy_rOSWq7gnQstc9-WLxUqm0GixMw9OE-W_KKPBLBlg48MupvZRu08BZuDbRXMhbyGcWBAwRP1QcMCbkw?key=p4ItMuh8lzlBKQgSeJtKZg" alt=""><figcaption></figcaption></figure>

Step 12: View the generated challan and check any previously generated challans on the GST portal. This helps in cross-verifying the details.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfCJw3Ouh4BViFTsd2-iBt6WkUrXnCqhszjvAF1P3KYgWlmStiJjZSRUzz3G3E0WxvfiIZlIZCmHzgqA6Rg3f-8k7IKfqOSJnm2iYQZDBvn1UBnXhEQu2OLutq_XcHVEpobq6ZFKQ?key=p4ItMuh8lzlBKQgSeJtKZg" alt=""><figcaption></figcaption></figure>

Step 13: Click on the "Pay" option to pay the Challan through the government portal.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXe7XsLhT10YPi2JXBxrz8I6K6jKM0ZvEqMrOEoxAoJi855xnTy0mwBKhszn74fLeH_5sATR9aNoecjOJuU6jx7Sq9-5Y1-3rWJ8SnE-JBVZ05ua7Rc3Ha4wiYqbkCZj5_m_HZksXA?key=p4ItMuh8lzlBKQgSeJtKZg" alt=""><figcaption></figcaption></figure>

Step 14: After payment, the portal will refresh and the liability will become zero. Click on "Post Credit to Ledger" and File 3B.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfECFnX2lgZY_h7qISGrtucP66oB3aB6G8zMqlEBwW0aae02gVjIb86gbOSvLmKeAXIzOJGj_hsH8_GcEV_cluqvK4pM0YEBRguf7jAHnJVrWKabJoSapU-DWndfKxgjGHCbaXm?key=p4ItMuh8lzlBKQgSeJtKZg" alt=""><figcaption></figcaption></figure>
{% endstep %}
{% endstepper %}

This completes the process and ensures compliance with GST regulations.

<br>


---

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