GSTR-1 on Desktop App

Learn how to file GSTR-1 using ClearTax Desktop App

Guide to file GSTR-1 using ClearTax Desktop App

Step 1: Download Desktop App

Login’ to ClearTax GST. On the All Clients Dashboard Click on ‘Download Now’ to download the ClearTax GST Desktop App

Once the app is downloaded, install the .exe file and ‘Login’ to the Desktop App with ClearTax GST login credentials. If already downloaded click on ‘ClearTax GST Desktop app’ on your desktop

Step 2: Select 'GSTR-1'

Login to ClearTax GST Desktop app. Select a ‘Business’. Under the ‘Returns’ tab. Select ‘GSTR-1’

Step 3: Import Sales Books

ClearTax provides the following options to import your Sales books :

  • Government Tally/Busy Excel Template

  • ClearTax Excel Template

  • Government Tally/JSON Template

  • E-commerce Excel Template

  • Use your Excel Template

  • Create invoices using ClearTax Template

  • Fetch Data from Tally

  • Type or paste sales invoices directly

Upload your Sales Books using the above given templates. You can import your Sales Books through the ClearTax Template. Click on ‘Download ClearTax Template’ & ‘Upload Excel’

Step 4: Select 'Return Period'

Select the ‘Return Period’. Select ‘ClearTax Template’. Click on ‘Select file from Computer’ to upload the excel file

Uploading may take some time. Upload time depends on the size of the file

Step 5: Validations

Once the file is uploaded it will show the invoices which have been Passed, Failed (validation Errors) or under Warnings. Click on the ‘Errors’ to view them. After the errors are rectified, click on ‘Revalidate’

You can rectify the errors by clicking the boxes which show the errors. You can also download the failed invoices that are showing the errors, by clicking on the ‘Download rows with errors’ and rectify the errors

Step 6: Select file from computer

Once the errors are rectified, upload the file by clicking on ‘Import another file’ button. Now select the ‘Return Period’, select the ‘ClearTax Template’ and click on ‘Select file from computer’

It will automatically bifurcate the ‘Type of Invoices’. You can click on ‘View/Edit’ to view or edit the invoices

Step 7: Download all Invoices as Excel

Under the ‘View my Invoices’ tab you can edit the uploaded invoices. You can also add new invoices or add new amendment invoice. The invoices can also be downloaded in an Excel format

Step 8: Upload Data

There are 2 ways to upload the data:

  1. Upload all documents (With OTP)

  2. Upload without OTP

Upload all Documents (With OTP)

Click on ‘Upload to GSTN’. Select ‘Upload all Documents’ to upload all the invoices to the Government Portal

Enter the GSTN username & password & click on ‘Request OTP’ to get an OTP on your registered mobile number. Click on ‘Verify & continue’ to upload the invoices to the Government Portal

Once all the documents are uploaded it will automatically change the status to Processed’

Upload without OTP

Click on ‘Upload to GSTN’ and select ‘Upload without OTP’ to upload all the invoices to the Government Portal without OTP

Enter the GSTN credentials & click on ‘Log in’ to upload all the documents

Enter the Captcha & click on ‘Submit’

Once all the documents are uploaded. Click on ‘Go Back to Upload Page’

Once all the documents are uploaded it will automatically change the status to Processed’

You can download ‘GSTR-1 Report from GSTN’ in an Excel format as well as a JSON file. Click on ‘View Errors’ to rectify the errors in the invoices if required. You can also reset the whole data uploaded to the GSTN by clicking on ‘Reset from GSTN’

Step 9: Select 'File with DSC' or 'File with EVC'

Under the ‘File GSTR-1’ tab. You get 2 options to Submit & File GSTR-1 Return

  • File with DSC (You can file GSTR-1 using your DSC)

  • File with EVC (File GSTR-1 using OTP )

Enter your GSTN login credentials & click on ‘Continue’

Step 10: Login to GSTN

This will take you to the GSTN login page. Enter the CAPTCHA. Click on ‘Login’ to proceed

ClearTax will automatically upload your GSTR-1 details on the GST Portal. Just click on the ‘Continue to Submit’ button to file your GSTR-1

Post confirmation, ClearTax will submit the return and initiate filing with DSC or EVC as per your choice

After successful filing, ClearTax will display the ARN number (provided by GST portal) in the Desktop app for your reference.


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