# Print, Email, Cancel Actions on Invoices

This article will guide you on how to take actions on invoices using the Cleartax product.

{% embed url="<https://youtu.be/GT8PegQ3WCk?feature=shared>" %}

**Step 1**: Navigate to the **invoice** section in Cleartax.

![](/files/ujSvQ9YD2FQIUnh2YyuO)

Here, you'll see the invoices that have already been generated.

**Step 2:** To take action on these invoices, locate the **action button**.

![](/files/j3eBXEzSABfhL5OrVoXC)

**Step 3:** Select the invoice(s) you want to take action on.

![](/files/jm7yLV0f67gBcCp8wMjZ)

Alternatively, select all invoices by clicking on the checkbox next to the **document number**.

![](/files/WrxlSi4qYCNtlLbbTfKc)

**Step 4:** After selecting the invoices, click on the **action button**.

![](/files/s5ALcUaONH6M3bqHmKWt)

#### **For Downloading Report:-** <a href="#cudmkt5w5lf3" id="cudmkt5w5lf3"></a>

Here, you'll find numerous options. The first option is **Download Report**. This allows you to download the invoice. There are four types of reports available: JSON Report, CSV Detail report, CSV Light report, or Re-import report. Choose the one that suits your needs.

**Step 5:** Click on the **download button** to download the report.

![](/files/7uuUpcOdUilWXhol7Kek)

Once the report is downloaded, you'll find it in the **bell icon** section.

![](/files/3kw2TgSnC6OIUNfdMw4R)

![](/files/a7vXqiZyzrfH9d8L3Syk)

#### **For Email Action:-** <a href="#lqs1gsy5mop5" id="lqs1gsy5mop5"></a>

**Step 6:** The next action is **Email**. Click on it.

![](/files/Nqgoxrjh7cFGwRX9txuN)

Here, you'll find a predefined email for your vendor. Fill in the necessary details.

![](/files/wbjjysq9TNQDcBNvw1Lp)

Include the **Supply legal name**, **Invoice month**, and **Reply to**. Then validate.

There are three types of email templates: Payment Reminder, Canceled Invoice Generation. Choose the one you need, attach the invoice, fill in the details, and click on the **send button**.

![](/files/ZXrwoIVsMXn3rWN23Wxi)

You're now ready to send the email to your vendor.

#### **Print Action:-** <a href="#fnc2yiax0pr0" id="fnc2yiax0pr0"></a>

**Step 7:** Cleartax also offers a **Print** option.

![](/files/WUYaJf0li3eAhsEk3Uyq)

To print your invoice, click on the **print button**. If you're printing more than one invoice, the **Print zip** option will be available.

![](/files/cieIVSOHbRwxcnJzR1uV)

Click on **print**, if you are printing for one invoice then you will found generate the print preview option, after click generate print preview and you're ready to print your invoice.

![](/files/hIbfaj9JttIm9eLpbGAx)

#### **Cancel IRN and E-way Bill :-** <a href="#kt45cxc9mrdv" id="kt45cxc9mrdv"></a>

**Step 8:** The final options are **Cancel IRN** and **Cancel EWB**. If your invoice was generated within the last 24 hours, you can cancel it by clicking on **Cancel IRN**. After 24 hours, you'll need to generate a credit note to cancel the invoice.

![](/files/F7f6M8bpE4Bbmg65uQIR)

#### **Delete Invoice :-** <a href="#pyjsdzg2q5xx" id="pyjsdzg2q5xx"></a>

If you want to delete the invoice from Cleartax, click on **Delete**. Note that this will only delete the invoice from Cleartax, not from the government portal.

![](/files/ELmh8c1eu6uP4D0SeEQQ)

That's all the actions you can take on invoices in the Cleartax portal.


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