(Deprecated) Invoices

IMPORTANT NOTICE

GST 1.0 APIs are deprecated and will not be supported after 30-11-2022. If you want to integrate with ClearTax GST, please use GST 2.0 APIs instead.

ClearTax Invoices APIs provide you the ability to get invoices from the ClearTax account or add a new invoice to your ClearTax account.

Resource Objects

Invoice Object

Parameter

Type

Field Validation

Description

source

String

enum: "USER", "GOVERNMENT"

Mandatory. "USER" for documents uploaded from your software. "GOVERNMENT" for documents downloaded from GSTN.

id

String

NA

Mandatory. Unique number across all fiscal years for the GSTIN.

serial_number

string

Maxlength: 16

Mandatory. Invoice number that is unique across the current fiscal year.

type

String

enum: "SALE", "PURCHASE"

Mandatory. "SALE" for outward documents. "PURCHASE" for inward documents.

transaction_date

String

format: YYYY-MM-DD

Mandatory. Supplier Invoice Date in case of Sales Invoice. Vendor Invoice date in the case of Purchase Invoice.

date_of_purchase

string

YYYY-MM-dd format

Optional. Transaction Date as per books in the case of Purchase Invoice.

place_of_supply

string

String(Max length:30)

Mandatory. Place of supply state code. Refer state master.

return_period

string

format: MMYYYY

Optional. If not provided, return period will be auto computed based on transaction date.

quarterly_return_period

string

format: MMYYYY

Optional. If not provided, quarterly return period will be auto computed based on transaction date. MM will be 13 for 1st Quarter. 14 for 2nd quarter, 15 for 3rd Quarter and 16 for 4th quarter.

reverse_charge_applicable

boolean

Default: False

Optional. Is reverse charge applicable?

total_val

number

NA

Optional. If not provided, invoice total value will be auto computed based on the line item total values.

total_val_foreign_currency

number

NA

Optional. If not provided, invoice total value in foreign currency will be auto computed based on line item total values in foreign currency.

line_items

array

NA

Mandatory. Array of line item objects explained below.

seller

object

NA

Mandatory. Instance of party object explained below.

receiver

object

NA

Mandatory. Instance of party object explained below.

consignee

object

NA

Optional. Instance of party object explained below.

bank_details

object

NA

Optional.

export

object

NA

Optional.

import

object

NA

Optional.

ecommerce

object

NA

Optional.

isd

object

NA

Optional.

advance_payments

array

NA

Optional. Array of advance payment objects.

custom_fields

array

NA

Optional. Array of custom field objects.

is_amendment

boolean

NA

Conditional. Required only if this is an amendment invoice.

is_amended

boolean

NA

Conditional. Required only if this is an amended invoice.

amendment_detail

string

Enum: "AMENDED", "AMENDMENT", "NOT_AMENDED"

Conditional. Required only if this is an amendment or amended invoice.

original_invoice_number

string

Alphanumeric (Max length:16)

Optional.Original invoice number

original_invoice_date

string

string (DD-MM-YYYY)

Optional.Original invoice date

original_invoice_gstin

string

Alphanumeric

with 15 characters

Optional.GSTIN of Customer in Original Invoice

ref_doc_number

string

NA

Optional. Example: PO number

country_of_supply

string

NA

Optional.

customer_type

string

[COMPOSITION, UIN_REGISTERED]

Optional.If the customer is a Composition dealer or has a UIN registeration

supplier_type

string

[COMPOSITION]

Optional.If the supplier is composition dealer

supplier_claiming_refund

string

NA

Optional.

auto_populated_to_refunds

string

NA

Optional.

tcs_applicable

Boolean

TRUE/FALSE

Optional.if TCS on Sales is deducted by Govt. bodies as per GST rules

tds_applicable

Boolean

TRUE/FALSE

Optional.if TDS on Sales is deducted by Govt. bodies as per GST rules

flag_for_supply

Boolean

TRUE/FALSE

Optional.

rounding_factor

Number

NA

Optional. Value by which totalValue has been rounded

terms_and_conditions

string

NA

Optional.

notes

string

NA

Optional. Item notes

created_at

date

NA

Read only.

updated_at

date

NA

Read only.

is_canceled

boolean

NA

Read only.

classification

string

CT auto classifies based on other data points . Acceptable ENUMS = ['B2B', 'B2BUR', 'B2BA', 'B2CL', 'B2CS', 'EXPORT', 'IMPORT', 'ISD', 'COMPOSITE', 'B2B_EXPORT', 'NIL_BOS', 'B2C']

Read only.

Line item object

Parameter

Type

Field Validation

Description

zero_tax_category

String

ENUM: 'NILRATED', 'EXEMPTED', 'NONGSTSUPPLY', 'SUPPLYFROMCOMPOSITIONDEALER', 'UINHOLDER'

Optional.If the goods or services is Nil Rated, Exempted, or NonGST supply All tax rates and tax amounts should be zero if this is true

description

String

String (Max length:180)

Optional. Description of the item

quantity

Number

Decimal(15, 2)

Conditional mandatory in case of goods. Quantity of Item

serial_number

Number

NA

Optional. This value will be auto computed if not provided.

unit_price

number

Decimal(15, 2)

Conditional mandatory in case of goods. Item Price

unit_of_measurement

String

String (Max length:20)

Conditional mandatory in case of goods. Unit of Measurement

Refer Unit master

total_val

Number

NA

Optional. This value will be auto computed if not provided.

taxable_val

Number

Decimal(15, 2)

Mandatory. Taxable value of Goods or Service as per invoice

sgst_rate

Number

Decimal(15, 2) Enter rate values without percentage % sign

Yes if applicable.

Should be equal to cgst rate.

sgst_val

Number

Decimal(15, 2)

SGST Amount

cess_rate

Number

Decimal(15, 2) Enter rate values without percentage % sign

Yes if applicable. Cess tax rate.

cess_val

Number

Decimal(15, 2)

CESS Amount

cgst_rate

Number

Decimal(15, 2) Enter rate values without percentage % sign

Yes if applicable. Should be equal to sgst rate.

cgst_val

Number

Decimal(15, 2)

CGST Amount

igst_rate

Number

Decimal(15, 2) Enter rate values without percentage % sign

Yes if applicable. IGST tax rate

igst_val

Number

Decimal(15, 2)

IGST Amount

gst_type

String

ENUM: 'GOODS', 'SERVICES'

Optional. Identifier if Goods or Services

gst_code

String

Alphanumeric (Max length:8)

Optional.HSN or SAC of Goods or Services as per Invoice line items

discount

Number

Decimal(15, 2)

Optional.Total value of discount for an item

tcs

Object

NA

Optional.Tax Collected at Source (TCS) rates and values to be listed

tds

Object

NA

Optional.Tax Deducted at Source (TCS) rates and values to be listed

itc_details

Object

NA

Optional.Total or claimed Input Tax Credit (ITC) values to be listed

Party Object

Parameter

Type

Field Validation

Description

name

string

String (Max length:90)

Party Billing Name

gstin

string

Alphanumeric

with 15 characters

Conditional. In case the invoice type is "SALE", gstin is mandatory for seller object. In case the invoice type is "PURCHASE", gstin is mandatory for receiver object. If receiver do not have GSTIN please provide 'NRP'(non registered person). Receiver GSTIN is mandatory for Deemed or SEZ export or B2B Sale from Bonded WH

address

string

Party address

city

string

Party city

state

string

Party state. Refer State Master

zip_code

string

Party zip code

country

string

Party Country

phone_number

string

Party phone number

Bank details object

Parameter

Type

Field Validation

Description

account_number

String

Bank account number

bank_name

String

Name of the Bank

branch_name

String

Name of the Branch of Bank

ifsc_code

String

Max character: 11

Have to be alpha-numeric

IFSC Code of the Branch

swift_code

String

Swift Code of the Bank

Export object

SGST and CGST rate should be Zero for export invoices

Parameter

Type

Field Validation

Description

export_type

String

ENUM ['DEEMED', 'SEZ_WITHOUT_IGST', 'SEZ_WITH_IGST', 'EXPORT_WITH_IGST', 'EXPORT_UNDER_BOND', 'SALE_FROM_BONDED_WH', 'REGULAR']

Mandatory in case of exports or supplies made to SEZ

shipping_bill_num

Integer

Numeric (Max length :7 )

Conditional. Not required for Service. Shipping Bill No. or Bill of Export No

shipping_port_num

String

Alphanumeric

(Max length:6)

Conditional. Not required for Service. Shipping Port code - 6 digit .

shipping_bill_date

String

string

(DD-MM-YYYY)

Mandatory. Shipping Bill Date. or Bill of Export Date

Import object

Parameter

Type

Field Validation

Description

bill_of_entry

String

min length = 7

max length = 7

Conditional. Not required for Service.

bill_of_entry_value

Number

NA

Optional

bill_of_entry_date

String

YYYY-MM-DD

Mandatory

import_invoice_type

String

ENUM ['GOODS', 'GOODS_FROM_SEZ', 'SERVICE_FROM_SEZ', 'SERVICES']

Mandatory

port_code

String

6 character

Conditional. Not required for Service.

E-commerce object

Parameter

Type

Field Validation

Description

ecommerce_operator

Object

NA

Optional. Refer Party Object for fields

merchant_id

String

NA

Optional

Advance payment object

Parameter

Type

Field Validation

Description

document_number

String

NA

Optional.

document_date

String

YYYY-MM-DD

Optional.

adjustment_val

Number

NA

Optional.

TCS and TDS object

Parameter

Type

Field Validation

Description

cgst_rate

Number

Decimal(15, 2)

Enter rate values without percentage % sign

if applicable. CGST tax rate

cgst_val

Number

Decimal(15, 2)

CGST value

igst_rate

Number

Decimal(15, 2)

Enter rate values without percentage % sign

if applicable. IGST tax rate

igst_val

Number

Decimal(15, 2)

IGST value

sgst_rate

Number

Decimal(15, 2)

Enter rate values without percentage % sign

if applicable. SGST tax rate

sgst_val

Number

Decimal(15, 2)

SGST value

ITC details object

Parameter

Type

Field Validation

Description

itc_type

String

ENUM - ['NOT_SELECTED', 'INELIGIBLE', 'INPUT', 'CAPITAL_GOOD', 'INPUT_SERVICE', 'BLANK'],

if applicable. CGST tax rate

itc_claim_percentage

Number

Decimal(15, 2)

Enter rate values without percentage % sign

ITC claim percentage

cgst_total_itc

Number

Decimal(15, 2)

CGST Total

sgst_total_itc

Number

Decimal(15, 2)

SGST Total

igst_total_itc

Number

Decimal(15, 2)

IGST Total

cess_total_itc

Number

Decimal(15, 2)

CESS Total

cgst_claimed_itc

Number

Decimal(15, 2)

CGST claimed

sgst_claimed_itc

Number

Decimal(15, 2)

SGST claimed

igst_claimed_itc

Number

Decimal(15, 2)

IGST claimed

cess_claimed_itc

Number

Decimal(15, 2)

CESS claimed

Learn more about ITC and its types here

Custom field object

Parameter

Type

Field Validation

Description

label

String

NA

Label of custom field

value

String

NA

Value of Custom field

Get an Invoice

You can get an invoice by submitting a GET request to the GST API:

URL Query String

{{HOST}}/gst/api/v0.1/taxable_entities/{{taxable_entity_id}}/invoices/{{invoice_id}}?source=USER

Request Parameter

Parameters

Parameters Type

Type

Description

X-Cleartax-Auth-Token

Header

String

Mandatory. The auth token generated from ClearTax user id and password.

taxable_entity_id

Path

String

Required. This is the unique ID associated with the GSTIN in your account.

invoice_id

Path

String

Required. Unique Transaction ID.

source

query

String

USER, GOVERNMENT

Sample Request

https://api.clear.in/gst/api/v0.1/taxable_entities/249baf74-7392-4fa2-b3a0-685c6c7ad87e/invoices/123abc?source=USER

Sample Response

{
    "ref_doc_number": "reference number",
    "due_date": "2021-09-30",
    "paid_on": null,
    "shipping_charge": null,
    "invoice_status": "CREATED",
    "payment_terms": null,
    "notes": "CUSTOMER NOTES",
    "advance_payments": [
        {
            "document_number": null,
            "document_date": null,
            "adjustment_val": null
        }
    ],
    "isd": {
        "original_supplier": null,
        "isd": null
    },
    "export_currency": null,
    "provisional_itc_claimed": null,
    "conversion_rate": null,
    "total_val_foreign_currency": null,
    "due_balance": 118.00,
    "transaction_payment_status": "UNPAID",
    "cgst_itc_claim_amount": null,
    "sgst_itc_claim_amount": null,
    "igst_itc_claim_amount": null,
    "cess_itc_claim_amount": null,
    "ignored_warnings": null,
    "owner": "1984bd22-2a81-414a-9186-e0fea43659df",
    "id": "NEWTEST001",
    "transaction_date": "2021-09-30",
    "return_period": "092021",
    "quarterly_return_period": "152021",
    "total_taxable_val": 100.00,
    "total_cgst_val": 9.00,
    "total_sgst_val": 9.00,
    "total_igst_val": 0.00,
    "total_cess_val": 0.00,
    "total_val": 118.00,
    "place_of_supply": "KARNATAKA",
    "updated_at": "2021-09-30",
    "is_amendment": false,
    "amendment_detail": null,
    "created_at": "2021-09-30",
    "section_name": "B2B",
    "fiscal_year": "2021",
    "fiscal_month": "SEPTEMBER",
    "fiscal_quarter": "Q2",
    "total_tax_value": 18.00,
    "source": "USER",
    "discount_type": null,
    "gst_status": "STAGED",
    "gst_validation_errors": null,
    "user_updated_at": "2021-09-30",
    "uploaded_once": false,
    "is_canceled": false,
    "is_rate_inclusive_of_tax": false,
    "rounding_factor": null,
    "date_of_purchase": "2021-09-30",
    "validate_warnings": false,
    "seller_contact_id": null,
    "consignee_contact_id": "eb0e179d-32f9-469d-ae80-dae5cda90dd7",
    "receiver_contact_id": "eb0e179d-32f9-469d-ae80-dae5cda90dd7",
    "customer_type": "UIN_REGISTERED",
    "supplier_type": null,
    "entity_channel_type": null,
    "is_party_export": null,
    "is_party_sez": null,
    "is_party_consumer": null,
    "is_party_unregistered": null,
    "is_party_cash_ledger": null,
    "is_taxable_value_overridden": null,
    "total_kerala_flood_cess": null,
    "differential_tax": null,
    "terms_and_conditions": "Terms and conditions",
    "serial_number": "NEWTEST001",
    "type": "SALE",
    "original_invoice_number": null,
    "original_invoice_date": null,
    "original_invoice_gstin": null,
    "classification": "B2B",
    "line_items": [
        {
            "tcs": {
                "cgst_rate": null,
                "cgst_val": null,
                "sgst_rate": null,
                "sgst_val": null,
                "igst_rate": null,
                "igst_val": null,
                "cess_rate": null,
                "cess_val": null
            },
            "tds": {
                "cgst_rate": null,
                "cgst_val": null,
                "sgst_rate": null,
                "sgst_val": null,
                "igst_rate": null,
                "igst_val": null,
                "cess_rate": null,
                "cess_val": null
            },
            "total_val_foreign_currency": null,
            "zero_tax_category": null,
            "item_code": null,
            "gst_code": "8466",
            "gst_type": "GOODS",
            "description": "ITEM1",
            "notes": null,
            "unit_price": 100.00,
            "unit_price_including_tax": null,
            "unit_of_measurement": "BGS",
            "item_id": null,
            "serial_number": 1,
            "quantity": 1.0,
            "discount_rate": null,
            "discount": null,
            "taxable_val": 100.00,
            "cgst_rate": 9.00,
            "cgst_val": 9.00,
            "sgst_rate": 9.00,
            "sgst_val": 9.00,
            "igst_rate": 0.00,
            "igst_val": 0.00,
            "cess_rate": 0.00,
            "cess_val": 0.00,
            "total_val": 118.00,
            "customer_billing_gstin": null,
            "export_type": null,
            "import_type": null,
            "reverse_charge": null,
            "is_gst_applicable": null,
            "itc_details": {
                "itc_type": null,
                "itc_claim_percentage": null,
                "cgst_total_itc": null,
                "sgst_total_itc": null,
                "igst_total_itc": null,
                "cess_total_itc": null,
                "cgst_claimed_itc": null,
                "sgst_claimed_itc": null,
                "igst_claimed_itc": null,
                "cess_claimed_itc": null
            },
            "tax_details": {
                "sgst": 9.00,
                "cgst": 9.00,
                "igst": 0.00,
                "cess": 0.00,
                "total": 18.00,
                "taxableVal": 100.00
            }
        }
    ],
    "seller": {
        "name": "GSTIN1",
        "gstin": "29AAACJ0988P1ZT",
        "address": "",
        "city": "",
        "state": "KARNATAKA",
        "zip_code": "560027",
        "country": "",
        "trade_name": null,
        "legal_name": null,
        "gstin_filing_frequency": null,
        "gstin_status": null,
        "taxpayer_type": null,
        "phone_number": "",
        "is_regular_gst_registration": null
    },
    "receiver": {
        "name": "customer name",
        "gstin": "29AAFCD5862R1ZR",
        "address": "",
        "city": "",
        "state": "KARNATAKA",
        "zip_code": "560027",
        "country": "",
        "trade_name": null,
        "legal_name": null,
        "gstin_filing_frequency": null,
        "gstin_status": null,
        "taxpayer_type": null,
        "phone_number": "",
        "is_regular_gst_registration": null
    },
    "consignee": {
        "name": "customer name",
        "gstin": "",
        "address": "",
        "city": "",
        "state": null,
        "zip_code": "",
        "country": "",
        "trade_name": null,
        "legal_name": null,
        "gstin_filing_frequency": null,
        "gstin_status": null,
        "taxpayer_type": null,
        "phone_number": "",
        "is_regular_gst_registration": null
    },
    "reverse_charge_applicable": false,
    "tcs_applicable": null,
    "tds_applicable": null,
    "country_of_supply": null,
    "recon_status": null,
    "flag_for_supply": null,
    "auto_populated_to_refunds": true,
    "supplier_claiming_refund": null,
    "return_period_from_transcation_date": null,
    "doc_number": "NEWTEST001",
    "document_number": "NEWTEST001",
    "sub_type": "REGULAR",
    "original_doc_num": null,
    "doc_date": 1632960000000,
    "place_of_supply_display_name": "Karnataka",
    "is_amended": false,
    "bank_details": {
        "account_number": "123",
        "bank_name": "BANK NAME",
        "branch_name": "BRANCHNAME",
        "ifsc_code": "IFSCCODE",
        "swift_code": null
    },
    "custom_fields": null,
    "export": {
        "export_type": null,
        "shipping_bill_num": null,
        "shipping_port_num": "",
        "shipping_bill_date": null
    },
    "import": {
        "bill_of_entry": null,
        "bill_of_entry_value": null,
        "bill_of_entry_date": null,
        "import_invoice_type": null,
        "port_code": null
    },
    "ecommerce": {
        "ecommerce_operator": null,
        "merchant_id": null
    },
    "version_num": 1
}

Response Parameters

The response for this API will be a complete Invoice Object. In addition to the keys specified in the Invoice Object, you may receive the below additional keys which may be relevant for you.

Parameter

Type

Description

invoice_status

String

Invoice status can be ['DRAFT', 'CREATED', 'APPROVED', 'PAID'],

owner

String

Owner ID of the user Example: 249bf74-7392-4fa2-b3a0-685c6c7ad87e

gst_status

String

Transaction GST filing status, managed by CT ['STAGED', 'SYNCED', 'FILED']

gst_validation_errors

Array

Validation errors reported by govt on SAVE/SUBMIT

updated_at

String

Transaction updated date in YYYY-MM-dd format

user_updated_at

String

Transaction user updated date in YYYY-MM-dd format

created_at

String

Transaction created date in YYYY-MM-dd format

Error Detail

Parameter

Type

Description

error_code

String

Error Code

message

String

Error message

error_sources

String

Displays under which object and field the error is in.

Get Invoices

You can get multiple invoices by submitting a GET request to the GST API:

URL Query String

{{HOST}}/gst/api/v0.1/taxable_entities/{{taxable_entity_id}}/invoices?return_period=XXXXXX{{HOST}}/api/v0.1/taxable_entities/{{taxable_entity_id}}/invoices?invoice_direction=sale&return_period=XXXXXX

Request Parameter

Parameters

Parameters Type

Type

Description

X-Cleartax-Auth-Token

Header

String

Mandatory. The auth token generated from ClearTax user id and password.

taxable_entity_id

Path

String

Required. This is the unique ID associated with the GSTIN in your account.

source

Query

String

USER, GOVERNMENT

return_period

Query

String

Return period in the format MMYYYY

start_date

Query

String

Start date by which you need to filter

end_date

Query

String

End date by which you need to filter

seller_gstin

Query

Array

Seller GSTIN number

buyer_gstin

Query

Array

Buyer GSTIN number

invoice_direction

Query

ENUM

Mandatory. SALE, PURCHASE

id

Query

Array

Unique Transaction ID

is_ammended

Query

Boolean

TRUE, FALSE

invoice_type

Query

Array

B2B , B2BUR , B2BA , B2CL , B2CS , EXPORT , IMPORT , ISD , COMPOSITE , B2B_EXPORT

start

Query

String

Default: 0 /used for pagination

limit

Query

String

Default: 20 / number of invoices to limit in the response

If you receive an empty array [] in the response with HTTP status code 200, it means there are no invoices in ClearTax matching the filters specified in the query parameters.

Sample Request

https://api.clear.in/gst/api/v0.1/taxable_entities/249baf74-7392-4fa2-b3a0-685c6c7ad87e/invoices?fiscal_year=2019&invoice_direction=SALE&start=0
[
    {
        "ref_doc_number": "reference number",
        "due_date": "2021-09-30",
        "paid_on": null,
        "shipping_charge": null,
        "invoice_status": "CREATED",
        "payment_terms": null,
        "notes": "CUSTOMER NOTES",
        "advance_payments": [
            {
                "document_number": null,
                "document_date": null,
                "adjustment_val": null
            }
        ],
        "isd": {
            "original_supplier": null,
            "isd": null
        },
        "export_currency": null,
        "provisional_itc_claimed": null,
        "conversion_rate": null,
        "total_val_foreign_currency": null,
        "due_balance": 118.00,
        "transaction_payment_status": "UNPAID",
        "cgst_itc_claim_amount": 0.00,
        "sgst_itc_claim_amount": 0.00,
        "igst_itc_claim_amount": 0.00,
        "cess_itc_claim_amount": 0.00,
        "ignored_warnings": null,
        "owner": "1984bd22-2a81-414a-9186-e0fea43659df",
        "id": "NEWTEST001",
        "transaction_date": "2021-09-30",
        "return_period": "092021",
        "quarterly_return_period": "152021",
        "total_taxable_val": 100.00,
        "total_cgst_val": 9.00,
        "total_sgst_val": 9.00,
        "total_igst_val": 0.00,
        "total_cess_val": 0.00,
        "total_val": 118.00,
        "place_of_supply": "KARNATAKA",
        "updated_at": "2021-09-30",
        "is_amendment": false,
        "amendment_detail": null,
        "created_at": "2021-09-30",
        "section_name": "B2B",
        "fiscal_year": "2021",
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