E-way bill generation for non-IRN documents

This page describes how to generate E-way bills for non-IRN document types

Government has mandated IRN generation for B2B and Export transactions and E-way bills have to be generated along with those IRNs or in reference to those IRNs. There are other document types like B2C invoices, delivery challans, bill of entry and bill of supply, etc which do not have an IRN reference. E-way bills are required to be created for these document types as well. Below is the process explaining E-way bill creation for such document types on ClearTax web portal:

Step 1: Login to ClearTax web portal

Login to ClearTax E-invoicing and E-way bill product via einv.cleartax.in or https://accounts.cleartax.in/. You will land on the main launchpad page

Login to ClearTax web portal

Step 2: Click on ‘Generate E-invoices and EWB’

To import data into the system click on ‘Generate E-invoices and EWB’ tile. Invoices can also be imported from the 'View and Manage EWB' page by clicking on 'Import Invoices' button

Chose the option to import data

Step 3: Click on ‘ClearTax EWB Template to create EWB’

To generate E-way bills for E-invoices generated earlier or for invoices / document types which are not eligible for E-invoicing, click on ‘ClearTax EWB Template’

Choose the ClearTax template for EWB generation

Step 4: Select the template for importing data

• Select the first template i.e. ‘IRN document types template’ - If IRN is already generated and only E-way bill has to be generated

• Select the second template i.e. ‘Any document types template’ - If E-way bill has to be generated for non-IRN eligible document types or for IRN eligible document types as well

Both the templates are available for download on the same page.

Choose the template based on document types for E-way bill generation

Step 5: Upload data into ClearTax

After selecting the ‘Any documents type’ template to generate E-way bills for non-IRN documents click on ‘Select file from your computer’ and upload the correct file with data against which E-way bills have to be generated.

Click on 'Select the from your computer' to select a file

Choose the file to be imported from your computer and click on 'Open'

Choose the file and click on 'Open'

After clicking on ‘Open’ the file will be processed and data will be uploaded into ClearTax.

Processing the file uploaded

Step 6: Validate the imported data

After the data is imported a summary of the number of documents imported is displayed on the screen. Data imported can be validated for errors by clicking on ‘Proceed to validate data’. You can also skip this step by clicking on ‘Proceed without validating’.

• If there are errors in the imported data then it can be corrected on the screen after clicking on ‘Proceed to Validate data’. All the errors are highlighted in red and error messages are provided to help with the correction

• If there are no errors then the click takes you directly to ‘View and Manage EWB’ screen

Choosing to validate data post completion of 'Import'

Step 7: Select invoices in ‘Pending’ state for E-way bill generation

Click on the filter button next to EWB status, select ‘Pending’ from the options available and click on ‘Apply’ to select all the pending invoices for E-way bill generation.

Filtering invoices in 'Pending' E-way bill status

All the pending invoices will be filtered and visible on the screen once the filter is applied.

After filtering invoices in 'Pending' E-way bill status

Step 8: Select ‘Pending’ invoices for E-way bill generation

Among the invoices ‘Pending’ for E-way bill generation, select the invoices for which E-way bill have to be generated immediately and click on ‘Generate EWB’.

Select the invoices for which E-way bills have to be generated

After clicking on ‘Generate’, click on ‘Generate EWB’.

Click on 'Generate EWB' to generate E-way bills

Step 9: Successfully generate E-way bill

Please wait while we connect with NIC to generate E-way bills for selected invoices.

Connecting with NIC to generate E-way bills for selected invoices

Congratulations!! Your E-way bills are successfully generated.

Successfully generate E-way bills

Now the generated E-way bills can be printed (basic and detailed), downloaded or modified based on the options available on the portal.